CRITERIA FOR THE INVITATION TO HOST A FUTURE CONGRESS
Invitations to host the Annual Congress of APHS can only be made by the National Representative of the National Chapter. The assurance of strong support by the National Chapter and authorities of the host country will be essential.
The proposal to host the Annual APHS Congress must be presented at least three years before the event.
The Executive Committee (EC) of APHS will evaluate the proposal according to the following criteria.
Adequate Meeting facilities
Explanation of primary budget items, such as for the infrastructure (meeting room), technical equipment, social events, transportation, labor for various work etc. the availability of financial support or sponsoring by the local authorities is an important contributing factor.
Agreement about the attainable profit for APHS that fees should assure a profit of 20% in favor of APHS after reimbursement of all congress related items and not less than 10,000 USD
Easy Access from Overseas. Availability of Intercontinental flights and low restriction in visa requirements will be a decisive factor
The safety in the host city, country is important and must be evaluated according to international standards. The host city also has adequate hotel rooms in various categories and public transportation.
The activities of the APHS National Chapter are considered as being a very important criterion.
Support from the local medical association.
After receipt of applications with the completed list of criteria and a preliminary budget, the various invitations will be compared. If necessary, the Executive Committee or a Delegation of its can conduct a detailed site inspection
The APHS General Assembly will receives the recommendations of selected invitations which
are approved by the Executive Committee. The votes by the members present at the APHS
General Assembly are only to provide guidance to the Executive Committee that will take the
final decision. Based on the recommendations the Executive Committee shall continue to work
out a binding contract between all involved parties which also includes the Professional
The final decision by the Executive Committee will be given to the Membership at least two
years before the planned congress year.
Once approved, the Local Organizing Committee (LOC) should work closely with the Executive Committee for the logistic of the Congress;
The Scientific Program of the Congress is jointly arranged by an International Panel made by representative of the Local Scientific Committee APHS representative elected by the Executive Committee (at least 3 members). The Official APHS Prize: Bassini, Stoppa Cooper are choosen by the international scientific committee and the LOC is responsible of the award expenses decided by the EC
The Local Organizing Committee is responsible for the local expenses of the Administrative Secretariat (up to 2 members).
The Local Organizing Committee is responsible for the travel expenses (air-ticket, hotel and registration) of the members of the Executive Committee and at least for the President, Past President, President Elect, Secretary General and Treasurer.